When comparing monday.com and Trello, it's important to understand their unique features, strengths, and target audiences to determine which platform better suits your project management needs.
Here's an in-depth comparison of these two leading tools as they stand in 2024.
1. Workflow Automations
monday.com: Offers a comprehensive database of automation templates that are customisable to fit various needs.
Trello: Features Butler, a user-friendly tool for setting up rule-based automations.
Our thoughts: While Trello’s Butler is ideal for simplicity, monday.com’s extensive range of customisable automations caters to more complex workflow requirements, giving it an edge for varied business processes.
2. Mobile App Usability
monday.com: Features a functional mobile app, though with some limitations compared to the desktop version.
Trello: Highly rated mobile app that closely mirrors the desktop experience.
Our thoughts: For teams relying heavily on mobile accessibility, Trello’s app offers a more seamless experience. monday.com's app, while adequate, may not be as user-friendly for on-the-go task management.
3. Security
monday.com: Implements robust security measures aligned with industry best practices.
Trello: Also highly secure, meeting standards like ISO/IEC 27001.
Our thoughts: Both platforms are commendable for their commitment to security, with monday.com slightly ahead due to its more extensive security features, which are beneficial for larger organisations handling sensitive data.
4. Collaboration Tools
monday.com: Offers advanced collaboration tools, including in-app communication and task tracking. This breaks communication barriers between teams, reducing emails and time spent searching for information through various folders while creating 'one source of truth' for the whole company.
Trello: Provides basic yet effective collaboration features like document sharing and @mentions.
Our thoughts: monday.com's collaboration tools are more comprehensive and ideal for larger teams needing detailed communication and task management. Trello's simpler tools are sufficient for basic team collaboration.
5. User Interface and Experience
monday.com: Boasts a highly visual and intuitive interface with extensive customisation options.
Trello: Known for its straightforward and user-friendly Kanban board.
Our thoughts: Trello excels in simplicity and ease of use, making it great for smaller teams or less complex projects. monday.com, however, provides a more versatile and customisable experience suited for diverse and detailed project requirements.
6. Pricing and Value
monday.com: Offers a range of pricing tiers catering to different organisational sizes.
Trello: Known for its affordable pricing and generous free plan.
Our thoughts: Trello represents excellent value for smaller teams or startups. monday.com, while potentially more costly, provides more extensive features and functions that justify its price, especially for larger enterprises.
Comparison Table of monday.com vs Trello (2024)
Feature | monday.com | Trello |
Interface and Usability | H​ighly visual, intuitive, with customisation | Simple, user-friendly Kanban board |
Customisation | Extensive, with various themes and colour codes | ​Basic, with Power-Ups for extended features |
Security | ​Robust, following industry standards | ​Secure, with certifications like ISO 27001 |
Collaboration Tools | Advanced, with in-app communication. Reduce emails and create 'one source of truth' | Basic, with effective team collaboration |
Workflow Automation | Comprehensive templates, customisable | Simple, with Butler automation bot |
​Integration Options | Over 200+ integrations and apps, including major platforms | ​Integrates with other Atlassian tools and third-party apps |
​Support | Multiple options, including 24/7 live chat | Limited, varies by plan |
Project Views | Multiple views, including Gantt charts | ​Multiple views, including Gantt charts |
​Target Audience | ​Medium and Larger organisations | ​Smaller teams, simple projects |
Pricing | Ranges from free to premium tiers | ​Affordable, with a generous free plan |
Mobile App | Available but with limited functionality | ​Highly-rated, mirrors desktop functionality |
Ideal Use Cases | ​A broad range, including complex projects | ​Best for straightforward project management |
Limitations and Considerations
monday.com is colourful and mimics a spreadsheet-like structure, making it easy for any team to adopt. If not set up properly, it can be overwhelming for new users and expensive for larger organisations if not optimised and integrated into the organisation properly due to its per-seat pricing style​​.
Trello, known for its simplicity and user-friendliness, maintains its status in 2024 as a straightforward project management solution. While it continues to lack some of the advanced functionality of monday.com, its ease of use remains its strong suit, especially for smaller teams.
The Future
In 2024, monday.com continues to innovate and expand its capabilities beyond its already robust platform. Building on the success of recent enhanced product releases monday sales CRM and monday DEV, the company is introducing a new product designed to revolutionise service request management (monday Service). This new offering aims to rival established platforms like Jira and ServiceNow, enhancing the efficiency of handling service requests. With the introduction of specific solution-based products like these, monday.com can easily become an organisation one source of truth, breaking down silos and encouraging transparency.
Behind these advancements is the powerful mondayDB. Since its initial release, mondayDB has significantly improved loading speeds and workflow management. In 2023, customers experienced up to 5X faster board loading with mondayDB 1.0. Now, with the upcoming launch of mondayDB 2.0 in 2024, the platform is poised to offer even greater speed and capacity. This enhancement is particularly beneficial for large organisations requiring extensive dashboards, automation, and item management.
The continued success and innovation of monday.com are reflected in its customer satisfaction ratings: an 8.5 out of 10 on TrustRadius, a 4.7 out of 5 on G2, and a 4.6 out of 5 on Capterra in 2023.
These accolades underscore monday.com's commitment to providing a feature-rich, value-driven, and robust relationship with its users.
In summary, monday.com is suited for larger organisations and those requiring a broad range of features and customisations. It offers comprehensive CRM and project management tools, extensive integration options, and robust security features. On the other hand, Trello is ideal for smaller teams or individual users who value simplicity and ease of use. It is highly intuitive, offers basic automation, and integrates well with other tools, making it a good choice for simple, straightforward project management tasks.
