5 monday AI Blocks that save the most time

Most teams lose hours each week not on real work, but on work around work. If your day is disappearing into the same repetitive admin (status updates, sorting, summarising, rewriting, re-tagging), you need monday AI. 

Inside monday.com AI, one of the most powerful time-saving tools is AI Blocks. Think of it as plug-and-play intelligence you can drop into your workflows to automate the fiddly bits. Your boards can run faster, cleaner and with fewer manual steps.

We’ve identified 5 of the best AI Blocks for automation in monday to save time and mental energy across client accounts.

What are AI Blocks in monday.com AI?

AI Blocks are built-in actions you can add inside monday.com workflows. They handle task automation like summarising text, extracting key info, categorising items, writing content and translating updates.

Instead of wasting hours manually reading, rewriting and tagging, you can let monday AI handle it instantly, then connect the result to the next step in your workflow.

If your goal is to save time with monday AI and see real results from automated workflows, this is where you start.

 1. Summarise with AI Block (best for instant clarity)

The Summarise with AI Block takes long, messy text and turns it into something readable in seconds. It’s perfect for:

• Long update threads on items

• Meeting notes pasted into updates

• Client back-and-forth that needs a clean summary

• Project or task history that no one wants to scroll through

• …anything convoluted that needs summarising

This is one of the fastest AI workflow tools for team communication because it gives everyone the “TL;DR” instantly and makes reporting easier. Use it in boards, workdocs or follow-up threads.

Where it saves time: project management, account management, client servicing, leadership reporting.Why it matters: fewer follow-up questions, faster handovers, cleaner decisions.

 2. Write with AI Block (best for communication without the time sink)

Writing is difficult, even for many content teams. While we’d love to spend lazy hours crafting the perfect words, project timelines and clients simply don’t have that luxury of time.

The Write with AI Block lets you draft status updates, emails, task briefs, or simple item replies directly from a board. It’s a great productivity tool for teams that communicate all day and need clear, concise messaging without needing to switch between third-party apps.

This is also one of the easiest ways to implement AI-powered automations: an automation triggers, AI writes for you, message goes out.

Where it saves time: content teams, sales pipelines, service desks, ops updates.

Why it matters: faster updates, better clarity, less “staring at the cursor” time.

Extract info with AI Block (best for onboarding and recruitment)

If your team is still copying names, numbers and details out of PDFs and Word doc resumes, we need to talk. Or, rather, you need to use the Extract info AI Block in monday.

This block cuts hiring admin time in half. It pulls structured information out of unstructured text and files like CVs, forms, emails or notes, and places it directly into the right columns according to your board setup.

It can extract basics like name, email, phone number, employer, job title and references. It can also pull custom requirements that you define from the outset, like “years of experience” or “software skills listed”.

This is process automation at its best: clean data, instantly, perfect for HR and hiring teams in particular.

Where it saves time: recruitment, HR workflows, client onboarding, lead intake.Why it matters: faster processing, fewer mistakes, cleaner reporting.

Assign labels with AI Block (best for sorting and smarter reporting)

The most underrated time-waster in teams? In our opinion, it’s sorting. 

First you tag, then you have to categorise, then group those categories, then answer all the team’s questions: “Which type of request is this?” “Is this urgent?” “Which category does this lead belong to?”

The Assign labels with AI Block auto-categorises items based on rules you set. This means you get consistent sorting without needing someone to manually interpret every new entry.

It’s one of the best AI Blocks for automation when your volume is high.

Where it saves time: service boards, HR, lead management, triage workflows.

Why it matters: better consistency, better dashboards, better decision-making.

Translate with AI Block (best for global teams and multilingual clients)

If your business operates across regions (or your clients do) the Translate with AI Block is a simple way to reduce friction. It instantly translates updates, messages, internal notes and client-facing text into a chosen language, without copy-pasting into external tools.

This is one of those quiet but powerful monday.com features when you’re building workflow automation for global service teams.

Where it saves time: international service desks, agencies, remote/global teams.Why it matters: less miscommunication, faster support, smoother client experience.

Keen to save time with monday AI?

AI in monday.com cuts the repetitive nonsense that eats up your day…and your team’s sanity.

When you combine monday AI, AI Blocks and smart process automation, your workflows become faster, cleaner and easier to scale (without hiring more admin help just to keep up).

If you want help setting up the most effective AI-powered automations (and making sure your team actually adopts them), Kick Consulting can build and optimise your AI workflows for you.

Book a consult with Kick Consulting and we’ll show you exactly how to use AI Blocks in monday.com to get hours back every single week.